The most recent meeting minutes are on top.
Members attending:
Ron Burleigh, Debbie Burleigh, Dan Coon, John Dale, Bob Leveridge, Rose Marie Smith
Excused:
Jack Sprunger, Chris Herrnkind
Open:
Reports:
2010 Budget: Discussed the 2009 budget line by line and identified areas where reductions can be made for the 2010 budget.
A motion was made, seconded and passed to recommend to session the 2010 budget maintain 2009 levels with the following reductions:
866, Facility Insurance $54,000 (-2,500)
860, Manse Maintenance $0 (-1,200)
Fellowship Hall: Ron noted the west entrance roof repair is complete.
BCC Lab School: Debbie noted the 2010 contract is in work. A raise is likely as BCC has made a raise in tuition and our contract is now tied to that metric.
Calvin Hall electric use: Discussed energy efficiency improvements for Calvin Hall. This effort will be continuing for several months as pricing and savings are evaluated.
Close:
Members Attending:
Ron Burleigh, Debbie Burleigh, Dan Coon, John Dale, Bob Leveridge, Rose Marie Smith
Excused:
Chris Herrnkind
Open:
Property Commission met in the Judea room at 10:00 November 1, 2009
Dan Coon opened with a prayer.
Minutes from the June 7th meeting were reviewed and approved
Reports:
Fellowship Hall: New Sky light over west entrance is installed. Ceiling and BBQ grill roof jack (vent) are to be completed in the near future. Discussed treating and painting the soffit to stop damage by burrowing bees.
BCC Lab School: Debbie updated the commission on the annual BCC fall property meeting. No issues were identified.
Memorial Garden internment: Debbie discussed a memorial garden internment policy concern regarding establishment of uniform sizing. This has been referred to the worship commission.
Calvin Hall electric use: Discussed BCC air-conditioning use in Calvin Hall. Ron and Debbie provided an electric use study they had performed which indicated BBC use patterns are driving overall electric pricing. Property commission will look into energy efficiency improvements for Calvin Hall.
Close:
The meeting adjourned at approximately 10:55 with all members repeating the Lord’s Prayer.
Next scheduled meeting: December 6th, 2009, 10:00 am; Knox Hall, Judea
Members Attending:
Ron Burleigh, Debbie Burleigh, Dan Coon, John Dale, Bob Leveridge, Rose Marie Smith
Excused:
Chris Herrnkind
Open:
Property Commission met in the Judea room at 10:00 June 7th, 2009
Dan Coon opened with a prayer.
Minutes from the April 5th meeting were reviewed and approved
Reports:
Manse status: Dan gave a status report. Bob Keller continues to recommend reducing the list price from $399,900 to $349,900 to reflect current market conditions. John Soileau continues to work title resolution. Ron and Debbie continue to perform necessary cleaning and maintenance with the exterior maintenance consisting primarily of trimming, weeding and general yard work being done by the contracted yard crew.
BCC Lab School: Debbie discussed the new “contract” for fall. She is sending it out at the appropriate time for response before the fall session begins. We discussed the importance of having a signed contract before allowing classes to begin. BCC has ignored previous deadlines and there is a liability concern allowing them to operate without the signed agreement.
In order to limit liability the property commission unanimously recommends that Session adopt a policy of refusing BCC use of the facilities until the signed “contract” is returned.
Memorial Garden internment: Debbie has made arrangements to start updating and extending the wall. This is a long lead process taking 6 to 8 months. Six spaces are currently open so there is adequate time.
Air Conditioner operation: Discussed continuing occurrences of air conditioning being left on, overused, and inappropriate override of automatic controls. Ron is in the process of upgrading thermostats to timer based electronic units. Fellowship Hall operation will be simplified.
Static sign: Ron is working with the city and a local electrician to refurbish the lighted static sign on A1A. The sign is grandfathered in at its current size until 2012 after which time it will need to be replaced with a conforming sign which must be 4 square feet smaller.
Fellowship Hall: Ron is working to get sky lights installed over the west side entrance roof opening. He is pursuing bids for repairing and installing a protective aluminum wrap over damaged soffit wood to stop the bees. This is challenging as the recent heavy rain has all the roofers scrambling.
Sanctuary high lights: After months of effort Ron has got a single bid from Florida bulb and ballast in Orlando for $1700 to replace the burnt out bulbs. This will require removing 4 rows of pews and laying plywood to bring in a 40 foot scissor lift. The sockets will be reworked as required and the bulbs replaced with long life bulbs that should last 10 years.
Close:
The meeting adjourned at approximately 10:55 with all members repeating the Lord’s Prayer.
Next scheduled meeting: August 2nd, 2009, 10:00 am; Knox Hall, Judea
Members attending:
Debbie Burleigh, Ron Burleigh, Dan Coon, John Dale, Bob Leveridge, Chris Herrnkind
Excused:
Rose Marie Smith
Open:
Property Commission met in the Judea room at 10:00 April 5th, 2009.
Dan Coon opened with a prayer.
Minutes from the February 1st meeting were reviewed and approved.
Reports:
Manse status: Dan gave a status report. Bob Keller’s office held an open house with good showings but no offers. He continues to recommend reducing the list price from $399,900 to $349,900 to reflect current market conditions. John Soileau continues to work title resolution. Ron and Debbie continue to perform necessary cleaning and maintenance with the exterior maintenance consisting primarily of trimming, weeding and general yard work being done by the contracted yard crew.
Memorial Garden internment: Debbie discussed expenses and financing. It was not currently clear if this issue falls under property or elsewhere.
Air Conditioner operation: Discussed continuing occurrences of air conditioning being left on, or overused. Ron is looking into upgrading thermostats to timer based electronic units before the peak summer months.
Fellowship Hall trim: Discussed damaged wood on Fellowship hall trim and soffit. A request was made for Ron to get estimates for repairing and installing a protective aluminum wrap.
Long range facilities planning: No discussion.
Committee members include: Larry Pals, Mike Reed, John Dale, Ron Burleigh, Flip Boehmer, and Dan Coon.
Close:
The meeting adjourned at approximately 10:55 with all members repeating the Lord’s Prayer.
Next scheduled meeting: May 3rd, 2009, 10:00 am; Knox Hall, Judea
Members attending:
Debbie Burleigh, Dan Coon, John Dale, Bob Leveridge, Jack Sprunger
Excused:
Ron Burleigh, Rose Marie Smith
Open:
Property Commission met in the Judea room at 10:00 February 1st, 2009
Dan Coon opened with a prayer.
Minutes from the December 7th meeting were reviewed and approved
Reports:
Manse status: Dan gave a status report. The manse listing with Cocoa Beach Realty was renewed with a list price of $399,900. John Soileau is the attorney handling the title resolution. Debbie informed us that exterior maintenance consisting primarily of trimming, weeding and general yard work was done by the regular yard crew.
A motion was made; seconded and passed to present session with a recommendation to “Approve reducing the list price to $369,900 as recommended by the listing agent”.
Main Cross lighting: Discussed lighting options for illuminating the cross from the south. Debbie noted Ron is reviewing estimates and action should be taken soon.
Children’s Chapel mural: Ron is awaiting a signature from Evelyn to be included.
Parking lot speed bumps: Dan and Ron evaluated bumps Bob has noted on Merritt Island and do not believe the design would control the cut through traffic adequately to ensure the safety of the children.
Fellowship hall glass: Replacement is complete and it is nice.
Long range facilities planning:
Discussed scheduling a kickoff meeting on a weekday evening. Jack expressed an interest in participating.
Committee members include: Larry Pals, Mike Reed, John Dale, Ron Burleigh, Flip Boehmer, and Dan Coon.
Fellowship hall trim: Discussed damaged wood on Fellowship hall trim and soffit. A request was made for Ron to get estimates for repairing and protecting the wood.
Painting: Debbie received an unsolicited bid for building painting. The package will be held for consideration by Session.
Close:
The meeting adjourned at approximately 10:55 with all members repeating the Lord’s Prayer.
Next scheduled meeting: March 1, 2009, 10:00 am; Knox Hall, Judea
Members Attending:
Debbie Burleigh, Ron Burleigh, Dan Coon, John Dale, Bob Leveridge
Excused:
Jack Sprunger, Rose Marie Smith
Open:
Property Commission met in the Judea room at 10:00 December 7th, 2008.
Dan Coon opened with a prayer.
Minutes from the October 5th meeting were reviewed and approved.
Reports:
Manse Status and Work Day: Dan gave a market status report. The manse is actively listed through Cocoa Beach Realty. Ron discussed the need for exterior maintenance consisting primarily of trimming, weeding and general yard work. A work day is in planning for after the holidays.
A motion was made; seconded and passed to present session with a recommendation to “Approve proceeding with the legal actions necessary to secure clear title for the manse in a timely manner”.
Church of our Savior use of Fellowship Hall: Ron briefed the commission on cleanup and setup challenges with this group using Fellowship Hall for an extended period of time.
An action was taken by Dan to assess the group’s activities and bring it to the attention of the session as appropriate.
Main Cross Lighting: Discussed lighting options for illuminating the cross from the south. John noted southern lighting was not included in the original configuration due to the presence of a large oak tree which has since been removed.
An action was taken by Ron to assess the scope of work and get estimates.
Children’s Chapel Mural: Ernestine Kestle was present as a guest to discuss preserving the mural. She will provide a signature from Evelyn to be included before sealing.
An action was taken by Ron to assess the scope of work and move forward if consistent with available funds.
Parking Lot Speed Bumps: Bob Leveridge requested we re-visit the speed bump design.
An action was taken by Dan and Ron to evaluate bumps Bob has noted on Merritt Island.
2009 Budget: Discussed minor modifications resulting from review by budget committee. No further action is required.
Fellowship Hall Glass: Replacement is scheduled for later this week.
Long Range Facilities Planning: Discussed scheduling a kickoff meeting after the holidays.
Suggested committee members include: Larry Pals, Mike Reed, Ron Burleigh, and Dan Coon.
Close:
Members Attending:
Debbie Burleigh, Ron Burleigh, Dan Coon, John Dale, Bob Leveridge, Rose Marie Smith
Excused:
Jack Sprunger
Open:
Property Commission met in the Judea room at 10:00 October 5th, 2008.
Dan Coon opened with a prayer.
Reports:
A motion was made; seconded and passed to “authorize Ron Burleigh to procure new “Do not duplicate” keys and locks for Fellowship hall doors. Keys are to be distributed by Debbie who will maintain a log”. Ron provided an expected cost estimate of $300.
Parking lot speed bumps: Discussed the critical importance of managing cut through traffic volume and speed in light of Fifth Quarter and BCC daily children’s activities.
A motion was made; seconded and passed to “retain all speed bumps in their existing form as they have proven effective in achieving desired traffic volume and speed control”.
Bride’s room sound system: Discussed the need to replace the amplifier feeding the brides room sound system. This is an old system provided by Bob Howard which needs to be replaced since excessive static makes it difficult to follow the service. Dan discussed an estimate of $200 provided by Bob Howard. Debbie will research the appropriate charge line.
A motion was made; seconded, and passed to direct Bob Howard to “purchase the necessary equipment to restore the system to a useful condition”.
Tree removal: Ron has identified an oak tree at the west end of Knox hall which continues to lift the sidewalk leading into Sanctuary south door. This sidewalk is used by the choir and the lifting presents a trip hazard. The sidewalk has been replaced recently due to lifting and is again out of alignment. Removal of the tree will allow smaller palms, now shadowed by the oak, to grow in its place.
A motion was made; seconded, and passed to “approve removal of the oak at the next convenient time”.
Fellowship Hall glass: Discussed replacement of damaged glass on the west side of Fellowship hall and in the youth room. Debbie presented an estimate of $1773 for replacement of both. A second estimate is being pursued.
A motion was made; seconded and approved to “authorize replacement of both glass sections with Ron selecting the most favorable bidder”.
2009 budget: Discussed planning for the 2009 budget. Bob Leveridge outlined anticipated increases for insurance. Ron outlined utilities rate increases. Dan will coordinate with Debbie and Ron to walk through the budget prior to the November 7th target date.
Long range planning: Dan was given the action to formalize a committee and review the proposed long range plan and drawings. Suggested committee members include: Larry Pals, Mike Reed, Ron Burleigh, and Dan Coon.
Manse status and work day: Dan gave sale status. Ed Peterson of presbytery continues to work clearing the deed. An affidavit of deed transfer has been provided to the title company. Bob Keller has another interested party if the current contracted buyer backs out. A work day is planned for 9:00 AM to 12:00 October, 11 to do some necessary yard maintenance.
Church of our Savior request to use Fellowship hall: Deferred with no update.
Flower garden maintenance: Deferred with no discussion.
Close:
The meeting adjourned at approximately 10:55 with all members repeating the Lord’s Prayer.
Next scheduled meeting: November 2, 2008, 10:00 am; Knox Hall, Judea